Coming up: November 14, 2022 is the deadline to submit Payroll Based Journal (PBJ) staffing data to for July 1 – September 30, 2022.

Review these three tips when preparing your data.

• Submit data early and review the staffing reports in CASPER to verify the accuracy and completeness of submissions. If errors are found, correct the data prior to the final submission deadline. 
• Submit the number of hours each staff member (including agency and contract staff) is paid to work daily. Review Table 1 of the PBJ Manual to ensure you  they are reporting hours for all staff that should be reported. Hours should be reported for administrators, assistant administrators, medical directors, nursing staff, therapy staff, etc.
  • When reporting hours for roles, such as medical directors, be sure to identify the exact hours a physician spends performing medical director activities versus primary care activities. Data reported shall be auditable and able to be verified through either payroll, invoices, and/or tied back to a contract.
• Use the instructions in the employee ID linking file to link an old employee’s ID to a new one in order to maintain the reporting of an employee’s hours through an employee ID change (change of vendor, etc.).

Questions? Email nhstaffing@cms.hhs.gov for questions on the PBJ policy and iqies@cms.hhs.gov for data specification questions.