Virginia Long Term Care Infrastructure Pilot Project (VLIPP)

2024 Webinars

Coming up: VHCA-VCAL and Jensen Hughes will offer two opportunities to attend webinars with a tabletop exercise:

Emergency Preparedness: Updates and Action Items for LTC & Assisted Living. Use this link to RSVP. 

• April 25, 2024 | Zoom Link
• May 1, 2024 | Zoom Link 

Materials and handouts for the webinars and tabletop exercises:

• Webinar Presentation
• Tabletop Exercise Presentation
• Facility Level Questions
• Facility After-Action Report/Improvement Plan 

VHCA-VCAL and and Incident Management Solutions (IMS) partnered to present these webinars on functional exercises.

• January 24, 2023 | What is a Functional Exercise? | Presentation Materials | CIDER HSEEP Quick Guide 
• Febuary 21, 2024 | How to Prepare Your Team for a Functional Exercise

2023 Webinars

VHCA-VCAL and Jensen Hughes partnered to present these webinars on different incident-specific event topics identified as areas of interest for both nursing facility and assisted living facility providers.

• August 16, 2023 | How to Conduct a Hazard Vulnerability Assessment
• August 30, 2023 | Extreme Weather/HVAC Failure | Presentation Materials
• September 20, 2023 | Flooding | Presentation Materials
• October 25, 2023 | Hurricane – Before, During, and After | Presentation Materials
• November 29, 2023 | Loss of Communication Systems | Presentation Materials

Sign up by March 1 to participate in the upcoming functional exercises. You will participate in your own command centers as the exercise is managed from a central simulation cell. VHCA-VCAL and Incident Management Solutions (IMS) are hosting four functional exercises for Virginia LTC facilities.

• This exercise meets the CMS Emergency Preparedness Rule as an individual facility-based exercise

Participation in your region is recommended but not required:

• Eastern Region | March 6, 2024 | 9:00 am – 12:00 pm
• Central Region | March 6, 2024 | 1:00 pm – 4:00 pm
• Northern Region | March 7, 2024 | 9:00 am – 12:00 pm
• Southwest Region | March 7, 2024 | 1:00 pm – 4:00 pm

Use this form to RSVP for the functional exercise in your area. Then complete this required survey to help IMS coordinate the exercises.

• If you plan to participate in one of the functional exercises, you must complete the survey by March 1.

Tips on Conducting a Hazard Vulnerability Assessment

• Hazard Vulnerability Analysis (HVA) | How to Guide  (May 30, 2023)

 Other Resources

• Healthcare Facilities and Power Outages | Guidance for State, Local, Tribal, Territorial, and Private Sector Partners (fema.gov, August 2019)
• Preparing for a Tornado | Create a Tornado Emergency Plan (CDC.gov)

About the grant: VHCA-VCAL is partnering with Jensen Hughes and VDH to

• build an emergency preparedness infrastructure through collaboration, education, and other support of long term care facilities with the goal of improving their overall readiness and resiliency posture;
• provide a state-level voice and represent LTC facilities before the state on emergency preparedness issues;
• be a conduit of information for LTC facilities on emergency preparedness issues across the Commonwealth;
• identify emergency preparedness risks and vulnerabilities of LTC facilities; and
• provide emergency preparedness information and resources specific to LTC facilities to aid in addressing identified and emerging challenges and vulnerabilities.

All licensed NFs and ALFs in Virginia can participate in the project.

• The project will be completed by July 31, 2024.

Read more

• VHCA-VCAL Awarded Grant to Support Emergency Preparedness Efforts in Virginia’s Nursing Facilities and Assisted Living Communities
• $290,000 grant supports emergency preparedness efforts in assisted living (mcknightsseniorliving.com, February 15, 2023)

Questions? Email Jennifer Koeniger, ALFA, the emergency preparedness project coordinator.