As LTC facilities are gearing up for their second clinics through the CDC’s Pharmacy Partnership for Long Term Care Program, it is important to provide accurate and timely information to your matched pharmacy (CVS/Walgreens/LTC pharmacy) prior to the onsite clinic. This includes and accurate estimate of vaccine quantity and insurance information.

Accurately Estimating Vaccine Quantity: If you are participating in the Pharmacy Partnership Program, your matched pharmacy (CVS/Walgreens/LTC pharmacy) will call you a few days before the clinic to confirm the number of people to be vaccinated. It is very important providers accurately estimate the number of people to be vaccinated at this time to avoid any vaccine wastage. If there are any changes, be sure to communicate this to your matched pharmacy partner as soon as possible.

Providing Accurate Insurance Information: The federal government has purchased all doses of the vaccine and is providing it free of charge to all Americans. The partner pharmacies (CVS/Walgreens/LTC pharmacy) are eligible to bill insurance for the administration fee, for individuals that are insured and HRSA for those that are uninsured. Partner pharmacies have reported challenges in collecting the insurance information for both residents and staff. Please note that residents and staff do not have to pay out of pocket for the vaccine; however, it is necessary to provide their insurance information to the partner pharmacies so that insurance companies can be appropriately billed or the HRSA fund can be accessed​.  

For more information on preparing for vaccination clinics, please review AHCA/NCAL’s Vaccine Preparation Checklist. For other information and resources, please review AHCA/NCAL’s GetVaccinated website.